Planning an event often involves managing spatial challenges, layout logistics, and visual presentation—all while ensuring accuracy and speed. SPALBA’s SAAS-based design platform streamlines this process through an intelligent, interactive, and visual-first system. In this guide, we’ll walk through the complete venue design journey using one of India’s premium properties, The Oberoi, New Delhi.

Here’s how to use it:

Step 1: Accessing the Dashboard and Selecting a Property

Upon logging into your SPALBA account, you land on the Dashboard. From the left-hand menu, navigate to Subscribed Properties, where all venues under your account are listed.

For this walkthrough, we select The Oberoi, New Delhi. This listing shows its subscription end date (18-Jun-2025) and expands to reveal all venues within the property, such as:

• Ballroom I (Satpura)
  
  

• Nilgiri
  
  

• Aravalli
  
  

• Courtyard
  
  

Each venue entry clearly displays:

• Venue Name
  
  

• Venue Type (e.g., Ballroom/Banquet)
  
  

• Maximum Capacity
  
  

• Icons to access Auto-Layout Wizard and Saved Layouts
  
  

Step 2: Launching the Auto-Layout Wizard

Click on the Auto-Layout Wizard icon for the Courtyard venue.

The system takes you to a guided layout configuration tool where the process begins by displaying the exact venue dimensions. In this case, the Courtyard is sized at 45.2 ft (Width) x 42 ft (Height).

Click Continue, and the layout wizard progresses through a series of decisions to tailor the layout generation:

1. Choose the Layout Generation Method
   Decide whether to use full automation, manual adjustments, or a hybrid approach.
   
   

2. Stage Requirements
   Specify whether a stage is needed. If yes, enter the stage dimensions.
   
   

3. Seating Spacing Preferences
   Choose how tightly or loosely the seats should be arranged.
   
   

4. Seat Configuration Type
   Select from seating formats such as Theater, Cabaret, Cluster, or Classroom.
   
   

These steps ensure that the system generates layouts that are both functional and aligned with the client’s vision.

Step 3: Reviewing and Selecting Auto-Generated Layouts

Once you complete the setup, the platform instantly produces multiple layout options tailored to your inputs.

Here’s what you can see:

• A visual grid representation of each layout
  
  

• Details like Layout Name
  
  

• Seating Type (e.g., Theater)
  
  

• Pax or capacity (e.g., 114 people)
  
  

• Options to modify, save, or regenerate layouts
  
  

This step is a significant advantage of SPALBA’s system—you get visually clear, ready-to-review layouts within seconds. No manual sketches, no guesswork.

You can:

• Click “Modify Layout” to make manual adjustments
  
  

• Save the layout to your personal list via the “Save to My Layouts” button
  
  

• Go back and change your preferences to generate new versions
  
  

Step 4: Converting the 2D Layout to 3D

After saving the desired layout (e.g., The Oberoi, New Delhi – Courtyard – Theater), go to the My Layouts section on the top-right menu.

This page shows two sections:

• 2D Layouts
  
  

• 3D Layouts
  
  

Under 2D Layouts, find the layout you just created. Click the three-dot Action Menu and select “Convert to 3D Layout.” After a brief loading screen, the new layout appears in the 3D Layouts section.

This transition allows you to move from a schematic floor plan to a fully immersive 3D environment—ideal for stakeholder reviews, client walkthroughs, or vendor planning.

Step 5: Opening and Editing the Layout in 3D Editor

Click on the three dots under your new 3D layout and choose “Open in 3D Editor.”

What follows is a complete 3D visualization of your event space, populated with all the elements you configured earlier.

In this instance, we see:

• Banquet chairs (white) placed in Theater formation
  
  

• Realistic background and surroundings of the Courtyard at The Oberoi, New Delhi
  
  

• Trees, flooring, and boundary walls that replicate the venue’s actual look and feel
  

You can interact with the environment by:

• Zooming, rotating, and navigating the space
  
  

• Adding or adjusting seating, stages, decor, tables, and more from the left-hand toolbar
  
  

• Accessing individual objects and modifying their properties through the Object Panel on the right
  
  

Once you’re satisfied, you can click Save, or Save & Go Back, which preserves your layout in both 3D and 2D formats for future use, presentation, or editing.

Why is it important?

SPALBA’s Auto-Layout Wizard and 3D Editor allow you to:

• Visualize real venue spaces
  
  

• Customize seating and design logistics with precision
  
  

• Save and share layouts effortlessly
  
  

• Create a virtual walkthrough that clients and teams can experience before a single chair is placed on the ground
  
  

Whether you're planning a wedding, corporate summit, or private celebration, this platform helps you turn abstract ideas into concrete plans with stunning speed and accuracy.

SPALBA doesn't just simplify event planning—it transforms it.

See It in Action

Refer to the attached tutorial for a quick walkthrough of navigating layouts, viewing details, and sharing links. The visual guide demonstrates both 2D and 3D layouts and how to generate external links in real time.